All Troop Fall Product Program Chairs must submit this Position Description and
Agreement before being given access to Fall Product software or receiving fall product
program materials.

Duties & Responsibilities:

• Attend Service Unit Fall Product Program and software training provided by GSGLA.
• Provide Fall Product Program training for girls and their families, including GSUSA safety guidelines, Council procedures, program activities, goal setting, customer service, courtesy and respect for customers and each other.
• Verify that all girls participating are registered and have submitted a signed “Parent/Guardian Permission and Responsibility Agreement” for each girl prior to distributing the girl order card.
• Maintain close communication with all girls, parents, Troop Leader and SUFPC throughout the program.
• Distribute Fall Product Program materials to girls and parents.
• Collect and enter troop orders using the software by specified dates (or ensure parents/guardians have entered their Girl Scout’s order).
• Check all troop orders for accuracy using M2OS – be sure all allocations are completed by specified dates. Troops are responsible for any and all product ordered and/or entered into M2OS.(It is incumbent upon the Troop Fall Chair or her designee to make sure what is ordered/entered is accurate at the time it is ordered/entered).
• Coordinate pick up of troop fall product orders from appointed delivery station
• Distribute girl product orders and retain receipts for all transactions.
• Follow banking procedures as outlined in the Troop Fall Product Program Guide and forward collections issues to SUFPC and/or GSGLA by specified dates.
• Promptly distribute girl rewards to the troop when they are received.
• Adhere to all GSGLA deadlines as outlined in the Troop Fall Product Program Guide

I understand that I am responsible for managing my troop’s Fall Product Program including all sales proceeds
and ensuring that the funds are deposited into our troop account by the deadlines outlined in the Troop Fall
Product Program Guide. I agree to carry out the duties and responsibilities as outlined above. I understand that
the troop is responsible for all product that it takes possession of (whether from initial order, cupboards, troop to
troop transfers/exchanges, etc.). I further understand that sales proceeds are troop and council property and
should not be retained by individual girls, their families, or myself as personal property (Volunteer Essentials,
Chapter 5: Managing Group Finances).

I also understand that any misuse or failure to appropriately deposit these funds on my part may result in legal
action taken against me by Girl Scouts of Greater Los Angeles.